P-Card Purchasing Shared Service Form

P-Card Purchasing Shared Service Form
This process allows faculty and staff who no longer have access to a procurement card to work directly with a centralized team to purchase goods and services on their behalf. All requests must be submitted within the business hours of 8:00 a.m. to 5:00 p.m. Our team will respond to requests within 24 hours.

The P-Card Purchasing Shared Service offers several benefits, including:
- Dedicated, knowledgeable team
- Swift response time
- No monthly reconciliation required
- No creation of an expense report required
- No need to gather or upload invoices to the expense report
- Business continuity
Requester Information
Name

First NameLast Name
Email
example@example.com
Phone Number
Please enter a valid phone number.Format: (000) 000-0000.
USC ID
Shipping Contact Information

Provide the person and address where the order should be delivered, if different from the requester.
Is the Shipping Contact Information the same as the Requestor Information?
Name

First NameLast Name
Phone Number
Please enter a valid phone number.Format: (000) 000-0000.
Shipping Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Purchase Information
Merchant
Amount
Note: Please be aware of possible price variances due to shipping, tax, dynamic pricing, processing fees, etc.
Does the price include sales tax?
Description of purchase and explanation of how item(s) will be used
Please include invoices, website/chart printout or screenshots (to include item numbers), and justification memos (when required) to help expedite the purchasing process.

Cancelof
Chartfield Information

Enter the Chartfield(s) that should be charged for this purchase. If the purchase will be split across multiple Chartfields, complete an additional row.

Enter below the Chartfield information for the purchase

Rows	Operating Unit	Department	Fund	Account	Class	PC Business Unit	Project	Activity	Cost Share	Amount
Chartfield 1
Chartfield 2

Preferred Purchase Meeting Window

Select your preferred time to meet with the Shared Service team. A Microsoft Teams meeting is required to complete the purchase.
Check all that apply
For a specific day/time, please indicate your preference
Departmental Approvals

Departmental Approval should follow the workflow approver for the department listed above, consistent with Requisitions, Payment Requests, and Expense Reports.
Use the Departmental Approval Query Quick Reference to access the SC_SECURITY_DEPT_APPROVER_ROLE query in PeopleSoft Finance to find departmental approvals by Chartfield.

If using USCSP funds, only the Principal Investigator (PI) signature is required at Level 1.
Level 1 Approver Name

First NameLast Name
Level 1 Approver Email
example@example.com
Level 2 Approver Name

First NameLast Name
Level 2 Approver Email
example@example.com
Is a Dean, Chancellor, or VP approval required for this purchase?
Dean, Chancellor, or VP Name (if required)

First NameLast Name
Dean, Chancellor, or VP Email (if required)
example@example.com
Requester Signature
I acknowledge that I am responsible for providing all required supporting documentation, including receipts, within 48 hours of the transaction or request. Failure to provide the required documentation within this timeframe may result in the suspension of my access to Shared Services after three occurrences.
Requester Signature
Should be Empty:

P-Card Purchasing Shared Service Form

Requester Information

Shipping Contact Information

Purchase Information

Chartfield Information

Preferred Purchase Meeting Window

Departmental Approvals

Requester Signature